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This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to privacy@avatcode.com.
To describe how we collect and use personal data about you in accordance with the General Data Protection Regulation (GDPR).
We obtain information about you when you use our website and when you email us or contact us using the contact form on the website.
AVATCODE Ltd (avatcode) will be what’s known as the “Controller” of the personal data you provide to us. We only collect basic personal data about you which does not include any special categories of personal information about you (known as Special Category Data). This does however include name, address, e-mail, telephone number, financial information and where you are client of avatcode other personal information to allow us to perform the services under the contract.
We only ever use your personal data with your consent, or where it is necessary:
In any event, we’ll only use your information for the purpose or purposes it was collected for (or for closely related purposes).
We may process personal information for certain legitimate business purposes, which include some or all of the following:
Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights at all times.
We are based in the UK and we store our data on web servers which may be outside of the EU. Some organisations which provide services to us may transfer personal data outside of the EU, but we will only allow them to do if your data is adequately protected.
For example, some of our systems use Microsoft products. As a US company, it may be that using their products result in personal data being transferred to or accessible from the US. However, we will allow this as we are certain personal data will still be adequately protected.
We will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored depends on the information in question and what it is being used for. We will not retain your data for any longer than necessary and the longest time that we will hold your data will be six years after you cease to be a client of avatcode.
We may use your information to:
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Like many other websites, the avatcode website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. We will use the information we collect to track and monitor the usage of our website and help us understand the patterns of site visitors. This will help us operate the site more effectively.
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
We do not sell your personal data or provide it to third parties for their direct marketing use. We may add your personal data to our CRM (Contact Relationship Management) database which we use to develop our relationship with current and prospective contacts.
We may share your personal information with third parties but only in the strictly limited circumstances set out below.
We want to ensure that you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:
Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so.
If you wish to raise a complaint on how we have handled your personal data, you can contact Adrian Skelton who will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office, the UK supervisory authority for data protection issues.
We keep this Policy under review. This Policy was last updated on 24 August 2023.
AVATCODE Ltd is a data controller and will collect and process your personal data in order to provide our services to you. We are required to explain to all clients the personal data we collect, the purpose for processing and the legal basis we are relying on. This is an overview of our Privacy Notice, our full privacy notice is available above.
AVATCODE Ltd collects and processes a range of information containing personal data about you. We process this information in order to be able to provide our services as a Chartered Management Accountant firm under our agreement contract with you, or to comply with our legal obligations.
We are required to process your personal information when we have a contract with you for the provision of examiner or accountancy services.
The personal data we collect and use will only be the minimum necessary for dealing with your requirements under our contract with you. The following shows the particular data we collect and process in relation to you and why.
We take the security of your data seriously. The company has policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by those authorised persons who have a need to know in order to perform their duties and are under a duty to maintain the confidentiality and security of such information.
If personal data is transferred outwith the EU we will ensure that adequate safeguards are in place, relying on an adequacy agreement or other contractual terms as appropriate.
We may share your personal data with appropriate and trusted third parties where it is necessary for the service we provide to you, where we do so we ensure that the appropriate contacts and security measures are in place to protect your personal data:
Once our relationship with you has ended, we will hold onto the personal data in your file for at least six years. Your data will be securely destroyed when it is no longer required.
As a data subject, you have a number of rights in relation to your personal data. These are listed below.
A fee will not generally be charged for exercising any of these rights unless your requests are unfounded or are manifestly excessive.
If you would like to exercise any of these rights, or if you have any concerns about how your personal data is being processed, please contact our Data Compliance Manager on privacy@avatcode.com.
If you still believe that avatcode has not handled your personal data properly or has not complied with your rights, you can complain to the Information Commissioner. Contact details are available at www.ico.org.uk.
The company has policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by authorised persons who have a need to know in order to perform their duties and confirm that these persons are under a duty to maintain the confidentiality and security of such information.
You can view the avatcode registration details on the ICO website https://ico.org.uk/ESDWebPages/Entry
The Company reserves the right to update or amend this privacy notice at any time. We will update this page as the changes are made. This notice was last updated on 24 August 2023.
AVATCODE Ltd is a data controller and will collect and process your personal data in order to provide our services to you. We are required to explain to all clients the personal data we collect, the purpose for processing and the legal basis we are relying on. This is an overview of our Privacy Notice, our full privacy notice is available above.
AVATCODE Ltd collects and processes a range of information containing personal data about you. We process this information in order to be able to provide our services as a Chartered Management Accountant firm under our agreement contract with you, or to comply with our legal obligations.
We are required to process your personal information when we have a contract with you for the provision of examiner or accountancy services.
The personal data we collect and use will only be the minimum necessary for dealing with your requirements under our contract with you. The following shows the particular data we collect and process in relation to you and why.
We take the security of your data seriously. The company has policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by those authorised persons who have a need to know in order to perform their duties and are under a duty to maintain the confidentiality and security of such information.
If personal data is transferred outwith the EU we will ensure that adequate safeguards are in place, relying on an adequacy agreement or other contractual terms as appropriate.
We may share your personal data with appropriate and trusted third parties where it is necessary for the service we provide to you, where we do so we ensure that the appropriate contacts and security measures are in place to protect your personal data:
Once our relationship with you has ended, we will hold onto the personal data in your file for at least six years. Your data will be securely destroyed when it is no longer required.
As a data subject, you have a number of rights in relation to your personal data. These are listed below.
A fee will not generally be charged for exercising any of these rights unless your requests are unfounded or are manifestly excessive.
If you would like to exercise any of these rights, or if you have any concerns about how your personal data is being processed, please contact our Data Compliance Manager on privacy@avatcode.com.
If you still believe that avatcode has not handled your personal data properly or has not complied with your rights, you can complain to the Information Commissioner. Contact details are available at www.ico.org.uk.
The company has policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by authorised persons who have a need to know in order to perform their duties and confirm that these persons are under a duty to maintain the confidentiality and security of such information.
The Company reserves the right to update or amend this privacy notice at any time. We will update this page as the changes are made. This notice was last updated on 24 August 2023.
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